The following describes the terms on which Medecision allows you access to software and the databases, including patient medical records that may be stored manipulated or searched in connection with such software (the “System”). By operating or using the System, you agree to be bound by the terms of this Agreement.

These terms may be changed from time to time and without further notice. Your continued use of the System, services or accessing medical records after any such changes constitutes your acceptance of the new terms. If you do not agree to abide by these or any future terms, please do not use the System.


You hold a position of trust relative to the data and resources available on the System and have responsibilities entrusted in preserving the security and confidentiality of this information.

The following specific provisions apply to your use of the System. You must:

  • Respect the privacy and rules governing the use of any information accessible through the System or network and only utilize information necessary for performance of my job.
  • Respect the ownership of proprietary software. For example, do not make unauthorized copies of such software for your own use, even when the software is not physically protected against copying.
  • Follow the procedures established to manage the use of the System.
  • Prevent unauthorized use of any information in files maintained, stored or processed by the System.
  • Not seek personal benefit or permit others to benefit personally by any confidential information or use of equipment available through the System
  • Not exhibit or divulge the contents of any record or report except to fulfill a work assignment and in accordance with these terms of use.
  • Not knowingly include or cause to be included in any record or report, a false, inaccurate, or misleading entry.
  • Not remove any record (or copy) or report from the office where it is kept except in the performance of my duties.
  • Report any violation of this code.
  • Understand that the information accessed the System contain sensitive and confidential patient/member care, business, financial and hospital employee information which should only be disclosed to those authorized to receive it.
  • Not release my authentication code, password or device to anyone else, or allow anyone else to access or alter information under my identity except your authorized designates.
  • Not utilize anyone else’s authentication code or device in order to access the system except your authorized designates.
  • Respect the confidentiality of any reports printed from the
  • System containing patient/member information and handle, store and dispose of these reports appropriately.
  • Not divulge any information which identifies a patient or contains protected health information.
  • Understand that all access to the System will be monitored.
  • Obligations under this Agreement will continue after termination of my employment.
  • Privileges hereunder are subject to periodic review, revision, and if appropriate, renewal.
  • Those who cannot accept these standards of behavior may not access the System. If you violate these terms of use you may be subject to penalties, including disciplinary action, under policies of your employer and under laws of the State of California or the
  • United States of America to the extent applicable. By using your log-in and password, you agree that you have read, understand and will comply with the Agreement.

NOT FOR URGENT OR EMERGENCY SITUATIONS; NOT FOR DIAGNOSIS: The records available online through the System are not for use in emergency or urgent situations. The System provide convenient access for viewing these records, but may not always be completely accurate depictions of the most current such records.

Medecision shall not be responsible for information stored or made available through the System under any theory of liability or indemnity. Medecision MAKES NO WARRANTY AS TO THE COMPLETENESS, ACCURACY, CURRENCY, OR RELIABILITY OF ANY INFORMATION OR CONTENT PROVIDED BY or THROUGH THE SYSTEM. Medecision makes no warranty as to the reliability, accuracy, timeliness, usefulness, adequacy, suitability, or completeness of such records and information in the Medecision Service. Medecision is not engaged in the practice of medicine and System shall not constitute any kind of provider-patient relationship. Medecision does not directly or indirectly practice medicine or dispense medical services as part of the Medecision Service. The Medecision service is not designed for, or intended to be used in, high risk activities in which the failure of or defects in the Medecision service might result in death, personal injury, physical or environmental damage or significant business injury, and you agree to avoid such use. Medecision does not review patient data made available on the Medecision Service and is not responsible for the content of these materials.


The System may enable users to transmit, store, and receive confidential patient information (“Patient Information”). State and Federal laws, as well as ethical and licensure requirements ay impose obligations with respect to patient confidentiality that may limit the ability of physicians, health care providers, and persons acting on their behalf, to make use of the System or to transmit certain information to third parties. You represent and warrant that you will, at all times during the term of this Agreement and thereafter, comply with all laws directly or indirectly applicable to you that may now or hereafter govern the gathering, use, transmission, processing, receipt, reporting, disclosure, maintenance, and storage of the Patient Information, and use your best efforts to cause all persons or entities under your direction or control to comply with such laws. You are, at all times during the term of this Agreement and thereafter, solely responsible for obtaining and maintaining all patient consents and all other legally necessary consents or permissions required or advisable to disclose, process, retrieve, transmit, and view the Patient Information you transmit, store, or receive in connection with the System. You agree that Medecision has the right to monitor, retrieve, store and use Patient Information in connection with the operation of the System, and is acting on your behalf in transmitting Patient Information. Medecision CANNOT AND DOES NOT ASSUME ANY RESPONSIBILITY FOR YOUR USE OR MISUSE OF PATIENT INFORMATION OR OTHER INFORMATION TRANSMITTED, MONITORED, STORED OR RECEIVED USING THE SYSTEM. You acknowledge that medical records available on the System may constitute “Protected Health Information” as defined in 45 CFR § 164.501. You agree (a) not to not use or disclose Protected Health Information other than as permitted or required by this these terms of use or as required by law, (b) to use appropriate safeguards to prevent use or disclosure of the Protected Health Information, (c) to mitigate, to the extent practicable, any harmful effect that is known to a party from an unauthorized use or disclosure of Protected Health Information, (d) to report to the other party any use or disclosure of the Protected Health Information not provided for by this Agreement of which it becomes aware, (e) to ensure that any agent, employee, or subcontractor, to whom it provides Protected Health Information agrees to the same restrictions and conditions that apply through this Agreement with respect to such information, (f) to provide access to the other party to Protected Health Information in order to meet the requirements under 45 CFR § 164.524, and (g) to otherwise comply with all of the requirements of Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-191.

These Terms of Use shall be governed by and construed in accordance with the laws of the State of California. Any cause of action or claim you may have with respect to Medecision must be commenced within one (1) year after the claim or cause of action arises. Medecision’s failure to insist upon or enforce strict performance of any provision of this Agreement shall not be construed as a waiver of any provision or right. Neither the course of conduct between the parties nor trade practice shall act to modify any provision of this Agreement. Medecision may assign its rights and duties under this Agreement to any party at any time without notice to you. These terms constitute the entire agreement between you and Medecision governing your use of the System. Should any provision in these terms be found invalid or unenforceable for any reason, then that provision shall be deemed severable from the terms and shall not affect the validity or enforceability of the remaining provisions.

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